Shrewsbury EdTech

Tech resources for Shrewsbury Public School educators

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Sharing Folders in Google Drive using Class Groups (revisited)

This was shared with you last year, but it’s so helpful that we wanted to share it again… 
Most teachers seem to be using Google Drive to share handouts with students. Google Drive is an online “cloud” storage system that also includes the “Google Docs” productivity suite (Docs, Spreadsheets, and Presentations). In order to share resources with students, two things must happen. First, you must put the files in your Google Drive folder. Then, you must find a way of sharing the files with students. The easiest way of doing this is to create a Google Drive folder for all of your handouts.(This folder can have subfolders for different units. All subfolders within your main folder are also shared with the students.) 
In the sharing settings, you have numerous options. I always make my folder “public on the web”. This allows others to search for your folder (though it’s nearly impossible to find). It’s just my science handouts, and I am happy to share with others. You will be fine choosing any option except “Private”.    
Next, you will need to share it with your classes. Last year, I spent around 30 minutes typing all 120 student names and sharing my folder individually with each student. Now though, there is a MUCH simpler way to do this. Since all students have school Google accounts, you can share with a “class group”. The folder is then shared with all students in that class group! As you can see in the image below, I shared my “Science Docs” folder with the class group for all of my science students. .
The class groups are generated through PowerSchool. This means it constantly gets updated as your PowerSchool rosters get updated. If you gain a new student in January, your handouts are automatically shared with them!  Read Brian L’Heureux’s blog post on the SLN (will need to log in) that explains where to find these class group codes in PowerSchool. 
Important note #1: The class group code in the blog post starts with “1213” because it is from last year. Your class group code should begin with “1314”. 
Important note #2: Make sure your students only have “can view” privileges. You do NOT want to give your students “can edit” access. If you do, they can alter/delete all of your files!!

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Check homework on your IPad!

Up until this year, I carried around a clipboard of class record sheets to check homework.  Given that the IPad is a bit smaller than a clipboard, it occurred to me that – just maybe – I could find a better way to do my quick homework scores as I walk around a room.  I searched for the right app and, after hunting through five different ones, lo and behold, I ended up right next door to where I started:  PowerSchool.

It turns out that Pearson, the makers of PowerSchool, have a couple different apps with different purposes — we all have the basic Powerschool one on our systems, and use it to take attendance each morning.  The second one, however, is great for checking homework, making comments, and having student info / pictures at our fingertips when we need them.  Interested?  Read on!

Pearson PowerTeacher Mobile  syncs right with your regular powerschool account.  Once you download it, you simply tell it your district, and then select your school.  From there, you log in like you do from any other computer.  (Note that, if you’re logged in to PowerSchool on your laptop, it’ll warn you that another session is running on the same account, and you need to terminate that before starting a new one).

So, what can you do with this that you can’t do with the other app?

Create class groups.  You’ll have the same lists of students that you see in PowerSchool – just click the Term / Section button at the top right, and select the list of students.

    • Once you’re in the master list, click the little orange people icon (“groups”) and you can create a set (for a class) and then groups (sub sections in the class – for times when you have your class in smaller groups, if you wish.  To add kids to a set or group, you just click their names, and they’re in.

Have student photos, home phone numbers, and other information at your fingertips!  Click on a student, and get the information then and there.

The strongest features involve recording assignments.  You can enter assignments straight into the app – just by clicking on the little notebook / pen symbol under the group icon, and then hit the little “+” in the corner.  If you enter one while in your master student list, it will appear in all of your classes.  When you enter it, you can set the title, date, type of assignment (hw / quiz / test, etc.), a description, and how many points it is worth.  For example, I set my homeworks on a 3 point scale – 3=thorough / 2=done / 1=incomplete / or zero.
Once your assignment is in, checking them off in class is a breeze.  You simply tap the box next to the student, and a window opens up where you can tap the score.  Tap another kid, and move onto that one.  The real beauty here is a couple features that really make checking easy:
  • Click the comment tab and you can put in a note – left in locker, left 2 qs blank, excellent overall, etc.
  • Click attributes and you can check for late / missing / exempt / collected.  For example, if you just want to record that something is in, “collected” places a check mark in the box instead of a score.
One tip that really speeds things up is the “Fill Scores” option when you click on an assignment in the gradebook.  Here, you can – just like in PowerSchool – fill all the blank boxes with a score or a checkmark.  I use this to speed up homework checking in class:  When I walk around, I only note those that are exceptional (“3”), incomplete (“1”) not done at all (0), or absent (I use the “missing” tag for this).  Then, at the end of the day, I just go to my master list and auto-fill all the rest.

Once scores are in, you can easily see where you’ve put comments or attributes – just scan down the gradebook and look for the little colored boxes beneath their scores.  You can then click there to see what you wrote, or amend it at any time.

Give this app a try – it has sped up our homework checking, and kept all our notations and grades in one easy place, synced directly with our main accounts that can be accessed from any computer.
If you need any help, or have any questions – let us know!
Derek & Jeremy