Shrewsbury EdTech

Tech resources for Shrewsbury Public School educators

SPS TechTip: Tracking Evaluation Evidence in Google Docs

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As we all know, the new evaluation system requires a bit more planning and record keeping than the “old way,” as it requires us to document a lot more of the best practices that we all engage in.  From self-reflecting, to goal setting and making a plan, there are write-ups to create, and pieces of evidence to document.  Lots of evidence — the rubric, as you know, has many, many rows…

At first, I had a hard time wrapping my head around this system, and how I would track it all.  Remembering which evidence I had uploaded, what details I needed to document, and where I was at with my goals was somewhat daunting — and I didn’t like having to log into Baseline Edge whenever I needed a refresher on some aspect of my plan.

Being something of a visual learner, I decided my best bet was to create a “one stop shop” document where I could jot down ideas, check the rubric, track evidence when it occurred to me, and make changes on the fly — before uploading to Baseline Edge.

Enter Google Docs to the rescue.

Google Docs offers several benefits as a record keeping tool.

  • First, I could put live links to key documents into it — documents like the full rubric, the slideshow explaining the evaluation system, etc.  Basically, any materials I’d need to reference while working on my plan.
  • Second, I could create a folder for my evaluation plan, and store all of my evidence there for uploading — in fact, I could create a subfolder, called “uploaded,” and move items into there once they were uploaded.
  • Third, the document can be shared — for example, if collaborating with someone on a plan, or looking to bounce ideas around with an evaluator, you can give them access and keep a record of your discussion — all in the doc.
  • By using an embedded table, I could have an easy-to-follow chart for my evidence for each standard.  I could jot ideas into the chart, and then check them off once they were uploaded.

Here’s what the document looks like:

The top section is for some of the basics of your evaluation.

Baseline Blog 1

The next section describes the types of evidence:

Baseline Blog 2 (1)

The last section is the big one — this is where you track all of your evidence, as it relates to each standard.  Note that, if you are collaborating with someone, columns four and five can be used by a colleague.  Last year, while I was mentoring a new staff member, we shared one document and were able to support one another through this.

Baseline Blog 3

If you are interested in taking a look at the full file, it is available here.  Feel free to make your own copy of it, and adapt it to suit your needs.

Have any tips regarding other ways to use technology to enhance what we all do?  Drop us a note — we’re always looking for guest bloggers and new ideas!

Hope to see some of you at the upcoming EdCamps, and at the Summer Institute this June!

Derek & Jeremy





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